Personal Productivity System with Gamification and Workflow Automation
Freelancer — Systems Architect
To manage ADHD-related executive function challenges and maintain sustainable productivity, I designed and implemented a modular, gamified productivity system that evolved into a fully automated behavioral tool.
Traditional productivity tools (planners, calendars, to-do apps) failed to drive consistent engagement or match fluctuating energy levels.
The opportunity was to design a self-regulating, gamified system that would make task completion intrinsically motivating — using automation to remove friction and decision fatigue.
- Designed a point-based RPG system to reward tasks based on effort, urgency, and long-term impact.
- Created task categories and streak mechanics to drive daily consistency and long-term progression.
- Automated score updates, habit tracking, and daily reset logic using Coda formulas and button-based logic.
- Developed iOS Shortcuts to push screenshots from Goodnotes directly into the system for task parsing.
- Integrated AI-assisted classification to extract tasks from notes and update the task database automatically.
- Iterated weekly challenge mechanics, status effects (energy, focus), and milestone rewards to reinforce behavior loops.
- Significantly increased consistency in task execution, especially on high-cognitive-load or ambiguous tasks.
- Reduced friction in daily planning through fully automated pipeline from notes to tasks.
- Demonstrated the ability to design closed feedback systems that drive user behavior over time.
- Built a reusable architecture for productivity gamification that mirrors user engagement frameworks in commercial products.